Google Docs

Lead Learner: 

Lainie Rowell, Google Certified Teacher & CUE Lead Learner
Visit my bookmarks at http://www.diigo.com/user/lainierowell
Skype and Twitter: lainierowell
lainierowell at gmail.com (replace "at" with @ and remove spaces)

The Crib Sheet: 




Don't forget to turn on the new features! Learn More.

Join me in our demo presentation!


Activity 1: How can Google Docs be used at you site or in your program?

In a small group, create a document, presentation, or spreadsheet to illustrate your answer. Example answers include:
  • Using a document for shared notes, meeting minutes, resources, or lesson plans.
  • Using a presentation for shared materials - or presenting data.
  • Using a spreadsheet for sharing and analyzing data.
One group member should create the file and add the others as collaborators.
Publish the file and add the lead learner as a collaborator. Links to the files will be added below. One member of each small group will present the file to the large group.

Activity 2: Who are we?


Complete this demo survey.
View the results.
Demonstration: Create and publish a chart.
Demonstration: Self Grading Quiz (Your answer to the last question on the survey will be graded!)

Sample Forms (and Spreadsheets) Used By Administrators:
Create a form for collecting data. Examples include:
  • A Teacher or Student Observation Form
  • A WASC Data Collection Form
  • An Awards Nomination Form
  • A Professional Development Evaluation
  • A Staff or Community Survey
  • A PLC Team Meeting Form
    • Attendance
    • Team Smart Goal
    • Strategies and Action Steps
    • Responsibilities
    • Timeline
    • Evidence of Effectiveness
  • Advanced: A Self-Grading Quiz
Mock up a "proof-of-concept" to illustrate something you might actually implement.
Send the "live form" link to colleagues so they can fill out your form.
Share the results with colleagues or publish them as a web page.
Optional: Create (and publish) charts of the results.
Add the lead learner as a collaborator.
One member of each small group will present the form to the large group.

BONUS Activity: Create a self-grading quiz! (Time permitting)

In a small group, create a three question quiz using a Google Form.
Solicit sample answers from other participants.
Create an IF formula for each question to "grade" the question. (Each IF formula needs to be in a new column.)
Fill Down so that the IF formulas you've written can "grade" all the responses at once!
Advanced: Create a SUM formula to total up the total score for each person that took the quiz. Then create another formula to calculate the percentage. Finally, create a nested IF formula to convert the percentages to letter grades!
Time Permitting: Share your quiz with the lead learner. Links to the quizes will be added below.

BONUS Demonstration: Using Google Docs and Forms on a Mobile Device

        Accessing your Google Docs on a Mobile Device
        Completing a Google Form on a Mobile Device

More Sample Uses of Google Docs Forms (for Administrators)

Sample Forms (and Spreadsheets) Used By Administrators:
Resources for Administrators Using Google Forms (from GCT Jason Borgen at Portical.org):
Additional GCT Resources for Administrators:
Even More Ideas...

Make Google Docs More Secure

Http is an insecure protocol. Https is secure. Be sure to always use https when accessing Google Docs on a public network (or any network for additional security).

Method 1 - Simply type an "s" at the end of "http" when you connect to Google Docs to force a secure connection. You can then bookmark https://docs.google.com for future secure access.

Method 2 - 
For users of Gmail, go to Settings, look for Browser Connection, and select "Always use https" - then always launch Docs from the link at the top of the Gmail page. This will force Docs to open using https as well.

Method 3 - For administrators of a Google Apps: Education Edition domain, you can require all users in the domain to use https by Enabling SSL for your domain.


Additional Google Docs Resources (from GCTs):


Google Docs @ GTA in DC


What is your favorite tip?

Google Docs Chicago Erica Hartman



Helpful Tips


Link Library:

3 Getting Started Guides for Beginners
NEW! Educational Spreadsheet Gadgets
How to Make a Self Calculating Survey - Collete Cassinelli
A Great Comparison of all Google Docs components
Official Google  Docs Blog
Google Docs for Educators
Using Google Docs in the Classroom
Google Docs Templates
Digital Toolbox: Google Docs
Read any web document in Google Docs -This extension (download link) lets you read online documents directly in your Google Docs account with a simple right click.
10 Google Forms Ideas for the classroom - provides template copies for each form by Tom Barrett
Using Google Docs in the Classroom: Tips and Tricks
20 Ways To Use Google Docs in the Classroom
Snag a Table of Contents, Dictionary or Thesaurus for your Google Doc
Google Apps Docs Interactive Tutorial
Google Docs Classroom Ideas Wiki
Teach Collaborative Revision with Google Docs
Educator's Guide- Teaching Revision with Google Docs
Esther Wojciki's Docs and Spreadsheets in the Classroom
Google Docs Blog
Google Docs Keyboard Shortcuts
Insert Footnotes
Google Wants YOUR Docs Ideas- click here to submit and see examples.
How to Create a Self Grading Quiz Using Google Forms
New! Drawing Tools
Create Children's Books Using Sites and Drawing Tools Example 1     Example 2
Research Projects- Putting it all together

Interviews: 

A District Administrator Talk About Google Docs and the impact it has had on the classic research paper
Interview with Special Educator on using Google Docs
Sample Permission Slip for Google Apps for Education (includes Docs and other Web 2.0 tools)
Bronx, NY Middle School, CIS 339 Uses Google Apps as "glue" for school. Check out how they use Google Docs

Resources for Administrators Using Google Forms (from GCT Jason Borgen at Portical.org):


An 8-minute tutorial on Google Forms for administrators
A template that principals can use to gather data on mastery of the NETS for teachers -- it automatically aggregates the data for them. 
A Google Spreadsheet template which principals can share with their teachers for paperless lesson plan collection (includes tutorial).
Additional GCT Resources for Administrators:

A Sample Teacher Observation Form (Click on the "entry" tab.) - From GCT Kern Kelley
Staff Book of The Month Club Using Google Docs - From GCT Melanie Holtsman's Principal
A Blog Post About Using Forms For A Mid-Year Principals' Survey - From GCT Melanie Holtsman's Principal
        

Videos:

Why Use Google Docs?

YouTube Video



Google Docs in Plain English

YouTube Video


Using Google Forms to Create a Quiz

Using Google Forms to Create a Quiz


Using Charts in Google Spreadsheets

Using Charts in Google Spreadsheets



National Writing Project - How To Use and Set Up Templates for Students

YouTube Video


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