Presenter: Wendy Gorton, MA
Twitter: @WendyGorton

The Calendar segment will focus on organizing campus activities such as use of athletic fields and teacher sign-ups for libraries and computer labs... not to mention creation of an up-to-date central repository of all staff meetings and other school events, including ASB and PTA calendars (and how to share these with the staff and/or community). Thanks to Danny Silva for many of these activities!

The Tool

        Google Calendar


GWE Alberta Google Calendar Training

Google Calendar

Google Workshop for Educators - Google Calendar

Create a Calendar
Share a Calendar
Subscribe to a Calendar
Create an Event
Share an Event
Attach a Document to an Event
Calendar Settings
Notification (Pop-up / E-mail)
Settings (for All Calendars)
Mobile Setup (Optional)


Sync with Other Calendars

Bonus Functions

Bonus: Embed multiple calendars in one page!      
Bonus: Schedule multiple resources in one calendar (only in Apps: Education Edition).

Additional Resources

See the entire "How To Use Google Calendar" playlist on YouTube (for Google Apps users).
See also the Google Calendar videos in this Google Tutorials playlist.

Hands-On Activities

Activity 1:

Note: I recommend keeping your original calendar as a personal (or professional) individual calendar.

Each team member will create a new school-related calendar such as:
  • Staff Meetings
  • School Events
  • Athletic Fields
  • The Library 
  • Computer Labs
  • ASB
  • PTA
  • Others in the group will subscribe to the various calendars to create their own "Master Calendar."
  • Experiment with different permissions on calendars... so others can create events (or not).
  • One person from each team will share their "Master Calendar" with the large group.

Note: After the activity, feel free to unsubscribe from the calendars created today, so that they don't clutter up your "real" calendar.

Advanced: Create a Bulletin from Your Calendar 

1. Set up an automatic email reminder for your calendar (under "Calendar Settings" and Notification).
2. Set up a TwitterMail address, and send the email notifications there. This will post the first 140 characters of the email to your twitter account. 
  • Note #1: You'll first need a twitter account for this to work, and it would be best to set up a separate account specifically for this purpose.
  • Note #2: The notification emails will be sent to your Google account.. so you'll need to set up a rule (in Gmail or your email client) to automatically forward the messages from that Calendar to your TwitterMail address.
3. Copy the URL of the RSS feed on your twitter account (this is usually a link at the bottom of the right hand column on your twitter page). Now, add the RSS feed to a gadget on your website. You will now have an automatically updating bulletin on your webpage - generated by events on your Google Calendar!

Calendar Resources

Bonus: Google Calendar to Twitter How To 

Google Calendar to Twitter by GCT Danny Silva

Google For Educators:
    • Let people save an individual event from your site
    • Let people save all of your events from your site
    • With just a click of a button    
    • Add the button basically anywhere you can put HTML code - including Google Maps - more info here.
  • Use Google's url shorting service ( and ad ".qr" at the end and create a QR code. 
  • People can use a smartphone's Bar Code reader to add the calendar event to their calendar.
  • Put this QR Code anywhere. Even printed flyers or posters for your event.  Check out more info here.

Presentation Information from Google Workshops for Administrators (GWA)  by Kyle Brumbaugh - GWE, Brooklyn, NY