2015 - 2016 Events‎ > ‎2015-05-28‎ > ‎


Archive vs. Delete
Most older email clients have a limited amount of space allocated to each user. Not so with Gmail. Space is virtually unlimited therefore there is no need to delete email messages. Instead, use the "archive" button to remove messages from your inbox without permanently deleting them.
Additional Information
Search vs. Sort
Older email clients allow you to sort messages by clicking on header rows: date, subject, size, etc. This is a very inefficient way to find email. In Gmail, there are no columns to sort messages. Instead of sorting, you search for messages.
Labels vs. Folders
Most users have extensive folder structures to keep their files and emails organized. These folder systems are built the same way that physical filing systems are created-- one document can only occupy one folder. In Gmail, tags take the place of folders. The good news is that a single email can have multiple tags applied to it.
Conversation View
Most email users receive a tremendous volume of email. In an effort to reduce the clutter of the inbox, email replies are grouped into "conversations" instead of being listed separately. 
Gmail Labs to Try: 
  1. Canned Response: Email for the truly lazy. Save and then send your common messages using a button next to the compose form. Also automatically send emails using filters.

  2. Undo Send: Oops, hit "Send" too soon? Stop messages from being sent for a few seconds after hitting the send button.
Attribution to John Sowash, GET